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| Channel | Who | How Often | How to get setup | Guidelines for use |
|---|---|---|---|---|
| Atlassian Confluence | Members and those interested in LCOO activities | On demand: whenever shared documents are needed. Per meeting: used to plan meetings, facilitate during the meeting and a documentation afterwards. Per action item: Confluence tracks task visible in the page they originated,in team lists and in your personal page: | Anyone can signup at: https://openstack-lcoo.atlassian.net | All changes to pages are tracked and the more you update and save the better for the LCOO and also can accumulate to your AUC. |
| Slack - group IM http://lcoo.slack.com/ | Members especially specialty teams. | On demand. This is our 24x7 interaction tool. Conversation here is essentially permanently available and provides both immediate and delayed text interaction within channels of interest. | We will add anyone on request - jm6819@att.com or other current member administrator. To setup IRC gateway follow this help file: | Either run on mobile device or setup e-mail preferences so you are notified of new communications in the channels you follow. |
| Skype IRC http://eavesdrop.openstack.org/ | All coordinator and topical meetings | these meetings are held alternating and 2 weeks apart | See IRC training Training-OpenStack Mail List and IRC | Please join if you can during the meeting to interact in this manner in tandem with verbally. |
| Webex for Business VOIP/Video bridges. To test your VOIP go to: | All meetings | Meetings occur on a regular basis for the overall coordination team, the roadmap coordination team and specific roadmap teams, though those are just startinggeneral coordiantors, topical sessions and specialty teams. | Skype Webex bridges will be setup to allow anyone to join via VOIP or phone. Many current members have Skype for Business as their corporate phone solution and will be the ones to setup the calls. If you dont' already use Skype for Business you will be promoted to join via Web Plugin with help here.The intent is for all to join and provide a name in the Skype for Business login page. If you join phone only please introduce yourself and make it clear which # you are so others in the meeting know who it is.AtlassianURL published ahead of time in agendas and meeting invites. Can test ahead of time here: https://www.webex.com/test-meeting.html Coordinators wil work with each other if they don't have a Webex license to get sessions scheduled. | The intent is to provide a virtual meeting room much like if we met in a conference room. Video for those who care to share and interact face to face. Verbal meetings in English. It is understood that English is not the first language for many and we also will have IRC sessions setup to allow a second written channel during the meeting. It is hoped this style of meeting helps attendees who can listen but still learning English and a place to clarify things not clear verbally and allow more information flow in time contricted meeting time. |
| Atlassian Jira | All proposed and in progress joint work | Often, As work proceeds | When you join LCOO as a member you are provided write access to submit and work on JIRA items. | We establish JIRA work items as part of our roadmap/brainsorming process and also for any development work we do as member companies. This promotes cross company collaboration. |
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