2017-02-02 LCOO Coordinators

1. We did form initially with the goal to facilitate collaboration of contributors and reduce overhead for non-members.  It was basically a formation agreement with Foundation, with one floated alternative being to form some independent team.
2. 1. Proposed: Change open up the company profiles section to all. -1 -1 -1
   2. Proposed: Clarification to UC about restricted pages (Security thing) and sub-teams +1 +1 +1 +1 +1
   3. Proposed: Do not refer to restricted pages from non-restricted or put disclaimer at this point +1 +1 +1 +1 +1
   4. Proposed: Move to IRC  +1
   5. Proposed: publish meetings in Youtube: See example of Helm project team: https://www.youtube.com/watch?v=b83bVArDuEg -1
   6. Proposed: Notify of this (every 2 weeks coordinators) meeting ahead of time via User Committee DL and include link to list of all meetings: Meeting notes.  Publish/Announce all standing meetings, so both our main meeting and the roadmap team meetings would be announced in email.  +1 {  +1  +1 +1
   • Jamey McCabe to send a response to the User Committee
   • Andrew Ukasick to revise

Proposed: Technical Meeting every other week  Decide on this in next roadmap meeting

• Andrew Ukasick and Aditya Mani to include in the next Roadmap team agenda
  

1. We are not aiming to be as simple as most WG - in the pattern of 1 meeting every 1-2 weeks, so which meetings to broadcast seems a little more difficult.
2. Notify of Roadmap meetings ahead of time? (these are every 2 weeks)
3. Andy already sent response to clear up possible confusion over openness of meeting minutes and other LCOO Notes.  

• Andrew Ukasick and Aditya Mani to announce roadmap team meetings in advance via the User Committee email list each time
• Jamey McCabe to announce LCOO Coordinators meeting (main meeting) in advance via the User Committee email list each time

Co-chair nomination - Is this a good time to have a chair or co-chair other than AT&T. if so nominate and 

 - Related but even deeper: Perhaps update to our Charter and start elections.  If it's the right time - perhaps a sub-tem to take it offline.

In 1/26 Roadmap bi-monthly meeting which had attendance from AT&T, Intel, Reliance Jio and SKT, It was suggested for better attendance to meet in US morning times. +1  Related: Communication Plan drafted here.  Some possible debate points:

• what do we want the composition of these teams to be (seems we want Global) and if so is Asia daytime needed to promote that?
• Is it working? Perhaps we need Asia companies to commit and perhaps lead at these times.
• if we want to support global membership are there better means to coordinate schedules commitment and notification to attend for the US staff
  • Proposed: Coordinator meetings should happen US Morning time +1
    • if it is not between midnight and 6am here in Korea. +1
  • Proposed: Roadmap meetings determined in next weeks meeting +1
• would IRC (versus voice/video) be helpful +1
• would publishing the meeting on Youtube be good.  See example of Helm project team: https://www.youtube.com/watch?v=b83bVArDuEg

Difference between Summit and Forum: https://wiki.openstack.org/wiki/Forum

(DEADLINE FEB 6) Discuss presentation ideas for Boston Summit: https://www.openstack.org/summit/boston-2017/call-for-presentations/

• What is value we bring the community?
• What messages do we want to convey?
• How are we positioning ourselves in relation to the OpenStack product working group?
• Do we need to form a sub-team to plan and act on this?
• Do we want a Working Group session for LCOO in Boston? We do have this reqeusted already - Shill did it - I (jamey) see it on my request list. Fantastic!!

Proposed: Joint presentations to introduce LCOO  For example, in Barcelona the new (refurbished?) Telecom/NFV Functional Team had sessions to introduce themselves (or so it seemed?)

Proposed: Birds of a feather session for LCOO +1 Jamey volunteers to request this

Milestones and Action Items leading to Queen's Forum

https://www.openstack.org/summit/boston-2017/

• 2/6 FST's kicked off
• 2/20 FST Roadmap for Queens
• 3/6 Draft User Stories
  • Logging User Story asked by PWG to LCOO
  • Disruptive testing story is already proposed and merged! (https://review.openstack.org/#/c/396142/)
• 3/13 Meet with PWG
• 3/ 27 Submit Forum time slot requests

• Andrew Ukasick, Megan Rossetti, Jaesuk Ahn, Jamey McCabe to submit a proposal for doing a regular presentation and a "birds of a feather" presentation to introduce LCOO to the Community at the Boston Summit. Megan Rossetti to prepare a draft.
  

Intel Items Update (Sonu Sreenivasan is joining the call to give an intel update on the 4 items)

• 1. Containerization of Control Plane - Kolla.  White Paper to available soon.
  2. Zero downtime upgrade for Core 6  and Ironic (Starting with Ocata and onward). Relted to Rollign Upgrades
  • Scale Testing of Core 6 projects at 500 nodes for reliability for specific reference workloads and deployment architecture with injected failures.  Looking for feedback on workload and architecture from LCOO
  1. MOP Documentation for Ease of Installing Openstack using Ansible and Kolla